Shared services

Shared services

A shared services function is the consolidation of business operations within an organisation. There are 2 main arguments for using a shared service model: the first is reducing resource will reduce cost and the second is standardising everything makes it more efficient. The model helps companies to save money and makes business processes and overall activity more effective – through the consolidation of back-office operations. HR, IT and finance are the main areas that usually make up a shared service model, although many corporate functions can fall under these three headings.

Shared service centres are the central hub of an organisation, typically responsible for handling specific operational and administrative tasks. Businesses decide to use a shared services model so they can utilise their people, as well as the processes and technologies within the business. It is more efficient, and it cuts costs – as you are not paying for multiple managers, systems or buildings. There will be a head of shared services and a director of shared services to take responsibility for the shared service centre.

A large transformation within a business can include a move to shared services, as redundancies are made and there are changes in work practices and processes as part of the move, resulting in a transformation in the organisation.

Shared services and outsourcing are sometimes confused, but they are not the same. Outsourcing is when a third party is paid to look after an area which was previously done in house. Whereas a shared services function is centralising internal functions, which are all kept under the control of the company.

Leadership, planning and technology play a huge part in shared services. If you get them right, you can enjoy success in your shared service function. As with anything, there are obstacles that will challenge you, but if you have done the preparation correctly and have the right people involved, you will be able to overcome them.

Space Saving Desks

Space saving desks

Space saving desk

When working at a desk you may feel like there isn’t enough room to be able to work on, space saving desks will prevent this problem from happening. Along with a well organised desk, a space-saving desk will allow you to have more room from retailers like Pure Office Solutions. A way to save you space is grouping all the items together that you feel are most valuable to in your working environment and place them relatively close. The key step to having tidy desk is to keep things you use on a regular basis in arms reach including pens, notepads etc. other items that you tend to use on a weekly basis can be kept in a draw on your desk or even on your desk but still so you are able to reach them. If your desk is smaller and there is no way of placing items around your workspace use facilities around you to store your items. If your work environment contains using a lot of folders containing key information why not store all this information on your desktop or pc. Saving desks are a very up to date version of a normal desk, however, variables that have been added to a saving desk will allow you to have more room. Many people will a standard desk will have trouble finding places to store the items they need to work with, the back of your computer monitor can be a good spot for hidden storage.

Ways to hide your storage

A back of a monitor will allow you to attach pens, external hard drives and index cards this will save you space! If your desk has been designed to allow you to pull a draw out underneath use this to store your keyboard this will allow you more room on the top of your desk. If there are a lot of wires around where you are working try to use pegs. This will hold all your wires into one, clutter that is caused from cables can look messy by using binder clips can be insanely useful allow you to choose which wire you want to put the clip. Wires that find are not always being used so any spare wire that you notice don’t go anywhere be ensured to remove them.